Frequently Asked Questions

Contents

1. About Adelaide Research & Scholarship
2. How to Participate?
3. Copyright and Publication
   1. Do I retain copyright to my work in Adelaide Research & Scholarship?
   2. What rights do I grant the University when I deposit my work?
   3. May I deposit copies of published articles?
   4. May I deposit the pre-print of the article?
   5. How can I find out a publisher's deposit policy?
   6. If a publisher does not have a deposit policy, what is the best way to ensure I retain a right to deposit?
   7. What sort of clause would I need in the publishing agreement?
   8. What if I require assistance in negotiating with the publisher
   9. Where can I get more information about copyright issues?
4. About Open Access
5. References

Copyright and Publication

Do I retain copyright to my work in Adelaide Research & Scholarship?

You retain any rights that you had prior to deposit. In the case of a published article where the publisher has granted special permission to you in order to deposit a paper, you will continue to retain those rights.

What rights do I grant the University when I deposit my work?

You grant to the University of Adelaide the non-exclusive right to:

• reproduce, translate (as defined below), and/or distribute your submission (including the metadata and abstract) worldwide, in any format or medium for non-commercial, academic purposes only.
• migrate the submission, without changing the content, to any medium or format, and keep more than one copy of your work for purposes of security, back up and preservation.

See the full text of the Deposit License for more information.

May I deposit copies of published articles?

Only if your agreement with the publisher allows you to do so, or the publisher provides permission via their deposit policy, or you obtain consent.

May I deposit the pre-print of the article?

Many journal publishers now recognise the importance of "self-archiving" of your work in a local institutional repository and may allow you to do so -- either in the publishing agreement or via their deposit policy -- without compromising your chances of publication.

How can I find out a publisher's deposit policy?

For a list of publishers' policies regarding the authors' rights to publish pre-prints and post-prints on a repository such as Adelaide Research & Scholarship, go to www.sherpa.ac.uk/romeo.php. Or you can check your journal or publisher's policy using the forms below:

Search by journal:

Search by publisher:

If a publisher does not have a deposit policy, what is the best way to ensure I retain a right to deposit?

The best way would be to have a clause in the publishing agreement enabling you retain such rights.

However, please note that only the copyright holder(s) in the work should be signing a publishing agreement. Therefore, before entering into any publishing agreement, you will need to ensure that you own the copyright in the work.

How will I know that?

If you are a staff member of the University of Adelaide, in accordance with the University's Intellectual Property Policy, the University will generally forego its claim to ownership of copyright in your scholarly works. This means that in most cases you, as the author, will retain copyright in the scholarly work. However, there are some exceptions under the Intellectual Property Policy and if you are uncertain, please contact Adelaide Research & Innovation Pty Ltd.

If you are an employee of a different organisation, please check with your employer.

What sort of clause would I need in the publishing agreement?

The University suggests that for staff members, the clause should at the very least enable you to:
a. place the pre-publication version of the work on the University or your own personal website, or the University's repository
b. distribute copies of the work to other staff and students for teaching and research purposes

If there is no such clause in the agreement, below is a sample clause that you can put forward to the publisher:

"In addition to the Author's moral rights in respect of the Work and any other rights retained by the Author in this Agreement, the Author retains the right to:
a) place the pre-publication version of the Work on a pre-print server;
b) place the pre-publication version of the Work on the Author's personal or institution's website or an institutional repository, provided that it is clearly marked as a version that has not been subject to peer review and includes a citation of the Publisher's journal name, volume and issue number that the Work has been published in or a link to the definitive version on the Publisher's website (if applicable);
c) share print or digital copies of the Work with other employees or students of the Author's institution for non-commercial purposes, provided that it includes a citation of the Publisher's journal name, volume and issue number that the Work has been published in; and
d) use the Work or any part thereof for the Author's presentations, further research or works."

What if I require assistance in negotiating the clause with the publisher or advice on an existing clause in the publishing agreement?

Please contact ARI.

Where can I get more information about copyright issues?

For more information about copyright, visit http://www.adelaide.edu.au/copyright/.